e-PPMS is one of the flagship project of CDAC, Noida which encompasses the complete life-cycle of funding of R&D projects, starting with online submission of proposals, evaluation, various levels of approvals, release of grant and subsequent monitoring & management. It is intended towards making the entire process paperless and bring in the much-needed efficiency in the system. Efforts are made towards providing easy access to information and statistical analysis/results on all the projects funded by the various departments of organization. Furthermore, reduction in the time and efforts of the workforce involved and increase in efficiency may be achieved by implementation of the project. The project aims at providing service to the citizens in terms of ease in applying for research.

With its configurable and generic workflow design, the system can be customized with minimum efforts to cater the specific requirement of any grant-in-aid funding organisation. 

Implemented for:

1. Indian Council of Medical Research (ICMR)

2. Anusandhan National Research Foundation (ANRF, erstwhile Science and Engineering Research Board)

3. Indo-French Centre for the Promotion of Advanced Research (CEFIPRA)

4. Department of Health Research (DHR) 

5. ASEAN-India Science and Technology Innovation Corporation.

6. Impacting Research Innovation and Technology (by MoE)

7. Defence Research & Development Organisation (DRDO) 

8. Workgroups Interacting System for Deep Ocean Mission (WISDOM) Portal for National Institute of Ocean Technology (NIOT), Ministry of Earth Sciences

9. PRIME for MeitY

Benefits : 

Paperless Process: Reduces paper usage, supporting eco-friendly practices and aligning with green initiatives. Minimizes expenses associated with printing, storage, and document handling, making the process more economical. Digital records are easily accessible from anywhere, making it convenient for all stakeholders.

Greater Outreach : By allowing online proposal submission, the system can reach a broader range of researchers, institutions, and innovators who might not have otherwise applied. The built-in newsletter and alert system keeps applicants informed about funding opportunities and program updates, improving outreach efforts.

Reduced Process Time: Automation of approval and review steps significantly reduces delays, allowing projects to progress faster. Automated alerts and notifications ensure that stakeholders stay on schedule, further accelerating the process.

Increased Transparency: Digital tracking of each proposal's progress provides an auditable trail of decisions, approvals, and evaluations. With real-time tracking and automated notifications, each stakeholder is aware of their role, ensuring accountability throughout the process.

Duplicate Proposal Tracking: The system can flag duplicate or similar proposals, preventing redundant funding requests and helping review teams focus on unique, innovative ideas. Detecting duplicate submissions simplifies the evaluation process, reducing unnecessary workloads for reviewers.

Secure IPR and Proposal Content: Security features ensure that sensitive Intellectual Property (IP) information and proposal details remain protected. Only authorized users can view or modify specific data, safeguarding valuable research ideas and sensitive data against unauthorized access.

Improved Efficiency: Automated processes reduce time spent on administrative tasks, allowing more focus on strategic decision-making and project outcomes. Built-in communication tools facilitate smoother interactions among team members, improving project management efficiency.

In-Depth Analysis on Proposals : The system's reporting and dashboard tools provide in-depth analysis on proposal quality, funding allocations, and project impact, supporting data-driven decision-making. By tracking proposal success rates, resource utilization, and project outcomes, stakeholders can continuously refine funding criteria and improve project selection.

Responsive GUI (Graphical User Interface) : The responsive GUI ensures that the interface is intuitive and accessible on various devices, including desktops, tablets, and smartphones, allowing users to interact with the system from anywhere and improves accessibility for users on the go.

Configurable Workflow : The configurable workflow enables administrators to customize approval flows, deadlines, and task assignments, allowing the system to be adapted to specific needs of various funding bodies for adjustments without extensive reprogramming, making it suitable for diverse organizational requirements 

Interactive Dashboard : Every stakeholder of the system has been given an interactive dashboard to provide visual representations of project statuses, funding allocations, and timelines, enabling them to get a quick snapshot of ongoing activities. With real-time analytics, key metrics such as project performance and budget utilization can be accessed very quickly.

Automated Alerts and Notifications : Automated alerts and notifications help keep users on track with critical deadlines, evaluations, and approvals, reducing manual follow-ups.

Newsletter Module : The newsletter feature allows the system to periodically send updates, announcements, and important information to registered users, keeping stakeholders informed. Specific groups of users can receive tailored newsletters, making communication more efficient and relevant.

Management Information System (MIS) Reports : MIS reports offer detailed insights into various aspects of project management, including funding distribution, project performance, and utilization of resources. These reports provide valuable data for evaluating outcomes, tracking financials, and planning future funding rounds.

Free-Text Search: The free-text search function allows users to quickly locate specific projects, proposals, or documents by simply entering relevant keywords. By enabling easy retrieval of data, this feature saves time and improves overall system usability.

Communication Module: The communication module allows stakeholders to interact within the system, facilitating quicker resolutions of queries and better project coordination.

Business Logic:- JAVA J2EE

User Interface:- HTML

Framework:- Spring/Boot/MVC

ORM Tool:- Hibernate

Application Server:- Tomcat

Database server:- Postgres Enterprise DB

Supported Browser:- Google Chrome , Mozilla , Safari , Edge

Group Coordinator

E-Governance Division