Electronic Project Proposal Management System ( e-PPMS)

e-PPMS is one of the flagship project of CDAC, Noida which  encompasses the complete life-cycle of funding of R&D projects, starting with online submission of proposals, evaluation, various levels of approvals, release of grant and subsequent monitoring & management. It is intended towards making the entire process paperless and bring in the much-needed efficacy in the system. Efforts are towards providing easy access to information and statistical analysis/results on all the projects funded by the various departments of organization. Furthermore, reduction in the time and efforts of the workforce involved and increase in efficiency may be achieved by implementation of the project. The project aims at providing service to the citizen in terms of ease in applying for research

Use Cases

Paperless Process : Reduces paper usage, supporting eco-friendly practices and aligning with green initiatives. Minimizes expenses associated with printing, storage, and document handling, making the process more economical. Digital records are easily accessible from anywhere, making it convenient for all stakeholders.
Greater Outreach : By allowing online proposal submission, the system can reach a broader range of researchers, institutions, and innovators who might not have otherwise applied. The built-in newsletter and alert system keeps applicants informed about funding opportunities and program updates, improving outreach efforts.
Reduced Process Time: Automation of approval and review steps significantly reduces delays, allowing projects to progress faster. Automated alerts and notifications ensure that stakeholders stay on schedule, further accelerating the process.
Increased Transparency : Digital tracking of each proposal's progress provides an auditable trail of decisions, approvals, and evaluations. With real-time tracking and automated notifications, each stakeholder is aware of their role, ensuring accountability throughout the process.
Duplicate Proposal Tracking: The system can flag duplicate or similar proposals, preventing redundant funding requests and helping review teams focus on unique, innovative ideas. Detecting duplicate submissions simplifies the evaluation process, reducing unnecessary workloads for reviewers.

Salient Features

Responsive GUI (Graphical User Interface) : The responsive GUI ensures that the interface is intuitive and accessible on various devices, including desktops, tablets, and smartphones, allowing users to interact with the system from anywhere and improves accessibility for users on the go.
Configurable Workflow : The configurable workflow enables administrators to customize approval flows, deadlines, and task assignments, allowing the system to be adapted to specific needs of various funding bodies for adjustments without extensive reprogramming, making it suitable for diverse organizational requirements 
Newsletter Module : The newsletter feature allows the system to periodically send updates, announcements, and important information to registered users, keeping stakeholders informed. Specific groups of users can receive tailored newsletters, making communication more efficient and relevant.
Interactive Dashboard : Dashboards provide visual representations of project statuses, funding allocations, and timelines, enabling users to get a quick snapshot of ongoing activities. With real-time analytics, decision-makers can quickly assess key metrics, such as project performance and budget utilization.
Automated Alerts and Notifications : Automated alerts and notifications help keep users on track with critical deadlines, evaluations, and approvals, reducing manual follow-ups.