The Guidelines for Indian Government Websites (GIGW) stipulate that expired contents must not be presented or flashed on the website. Therefore, as per the content archival policy adopted by this department, contents will be deleted from the site after its expiry date. Important data will be shifted to the archives page. Therefore, the content contributors should revalidate/modify the content periodically to ensure that expired data is not present/flashed in the site. Wherever contents are no longer needed to be displayed, suitable advice may be sent to the web information manager for their archival/deletion.
Each of the content components is accompanied by meta data, source and validity date. For some of the components the validity date may not be known i.e., the content is stated to be perpetual. Under this scenario, the validity date should be Ten years.
For few of the components like announcements, tenders, only the live content whose validity date is after the current date is shown on the Website. For other components like documents, schemes, services, forms, websites and contact directory there is a need for timely review of the same as per the Content Review Policy.
Entry/Exit Policy and Archival Policy for the content elements on the C-DAC website will be as per the following table:
Content Archival Policy
|S. No.||Content Element||Entry Policy||Exit Policy|
|1||About Department||Whenever Department is realigned // changes its work distribution.||Perpetual (10 years) since date of entry into archival.|
|2||Programme/ Schemes||Discontinuation of Sanction of Programme/Schemes for Central Sector, State Sector or both.||Five (05) years since date of discontinuation.|
|3||Policies||Discontinuation of Policy by Government – Central/State||Perpetual (10 years) since date of entry into archival.|
|4||Acts/Rules||Issued through the gazette/ Passed by the Central or State Government||Perpetual (10 years) to be always available in the acts/rules database.|
|5||Circular/Notifications||Overruling Office Memorandum or Notification issued.||Five (05) years since date of discontinuation.|
|6||Documents/Publications/Reports||Completion of its validity period.||Perpetual (10 years) since date of entry into archival.|
|7||Directories/ Contact Details (Centres)||Not required||Not Applicable|
|8||What’s New||As soon as it loses relevance.||Automatically after the expiry of the validity period.|
|9||Tenders||As soon as it loses relevance.||Five (05) years since date of discontinuation.|
|10||Highlight||As soon as it loses relevance.||Automatically after the expiry of the validity period.|
|11||Banners||As soon as it loses relevance.||Automatically after the expiry of the validity period.|
|12||Photo-gallery||As soon as it loses relevance.||Five (05) years since date of discontinuation.|
|13||Group Wise Contents||As soon as it loses relevance.||Five (05) years since date of discontinuation.|